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Are you being sent abroad for work, or does life lead you away from your home for a while for other reasons? Then the question naturally arises: what happens to your home while you are away? The good news is you’ve come to the right place.
With VICA I have created a personal service that offers thoughtful solutions for exactly this situation.
I am happy to support you with the temporary rental and management of your property, so that you can move back into your home upon your return and feel confident that your property was in the best hands during your stay abroad.
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For those who prefer to handle the rental and management of their property themselves but still do not want to miss out on important tips, I offer rental consultation services.
My rental and management services focus on properties in Berlin and the surrounding area, since physical proximity is important for this type of support. Rental consultations, however, I am happy to provide for properties throughout Germany.
I look forward to supporting you,
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Services
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While you’re away on assignment, your home deserves to be rented out in the best possible way: To tenants who truly feel at home there and care for your property with great attention. At the same time, your lease should offer you the utmost security, so you can return and move back into your own home.
To help bring this to life, VICA provides a variety of services tailored exactly to your personal needs and situation.
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Do you already have a tenant but need some help with the lease agreement, or would you rather hand over the full rental and property management to VICA? Perhaps you’d like to manage most of it yourself, while steering clear of any pitfalls and picking up valuable insights in my rental consulting?
Please get in touch for a free 15-minute-call to ask your initial questions about my services and get a first overview.
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Initial Consultation
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In the initial consultation, you’ll gain comprehensive insights into fixed-term or open-ended rental options, key aspects of property management, and whether leaving some furniture in the property makes sense. We’ll discuss your situation together and create a tailored plan for you.
If you commission VICA for Rental and/or Property Management after our discussion, the initial consultation is included in the contract, and the costs will be credited.
For standalone consultation:
€120.00 net plus VAT per hour
(Minimum 45 minutes, then 15-minute increments)
Schedule your initial consultation now. I’m looking forward to hearing from you!
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Rental Management
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Let us find the perfect tenant for your property, someone who will happily take great care of your home and is fine with a fixed-term lease. This service is for properties in Berlin and surrounding areas, as local presence is essential.
Option 1: Full Rental Service by VICA
Price: 2.0 net cold rents plus VAT
My services include:
- Determining the rent (considering the local rent index, rent brake, and comparable offers)
- Marketing your property
- Coordinating and conducting viewings
- Comprehensive review of tenant applications (self-disclosure, credit check, income proof, no rental arrears)
- Drafting a custom lease (incl. qualified fixed-term lease per § 575 BGB)
- Reviewing your statements and documents for service charge advances
- Advice on chargeable costs and other lease terms
- Contract signing
- Handover with detailed digital protocol
Option 2: Your Tenant + VICA Lease & Handover
Price: 1.75 net cold rents plus VAT
You bring your own tenant, and I’ll take care of the rest:
- Comprehensive review of tenant applications (self-disclosure, credit check, income proof, no rental arrears)
- If needed: Determining the allowable rent (considering the local rent index, rent brake, and comparable offers)
- Drafting a custom lease (incl. qualified fixed-term lease per § 575 BGB)
- Reviewing your statements and documents for service charge advances
- Advice on chargeable costs and other lease terms
- Contract signing
- Handover with detailed digital protocol
Important note: VICA does not offer short-term rentals or fully furnished lettings. Learn more in your free initial consultation!
Please consult your tax advisor. Rental costs may be tax-deductible for non-owner-occupied properties.
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Property Management
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While you’re away, I’ll take care of your existing tenancy, serve as the first point of contact for your tenants, and handle special property management tasks for you. I also offer flexible options here, so you can choose exactly what suits you best.
This service applies to properties in Berlin and surrounding areas, as on-site presence is essential.
Core Services (Both Options)
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Communication with tenants, utilities, authorities, and homeowners’ associations
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Timely preparation of operating cost statements
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Coordinating repairs, maintenance, and service appointments
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Reviewing invoices, compiling expenses for household and trades services
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Handling move-outs/handovers and tenant changes
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Implementing rent increases (e.g., graduated increases)
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Verifying property-related invoices for accuracy
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Monitoring lease terms
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Super accessibility: by phone, email, or WhatsApp
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Personal service, not a call center
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I’m local, I’m the expert, and I’m here for you and your tenants!
Price: from €135 plus VAT per month
Choose from these options to complete your rental package:
OPTION A
- You manage your rent account yourself (rents go directly to you).
- You monitor rent payments (VICA reminds tenants if payments are late).
- VICA handles repair orders and invoice checks; you settle the bills.
- You receive an annual overview of all rental and management costs for your tax return.
Price: €135 plus VAT per month – no extra account fees
OPTION B
- VICA manages the DKB AG account (you’re the economic beneficiary).
- VICA also handles: reserve building for payments, paying all invoices, rent monitoring, and monthly rent payouts to you.
- VICA prepares detailed annual settlements for your tax documents and maintains proper bookkeeping with archiving.
- Account and management fees are deducted directly from the rent account.
Price: €150 plus VAT per month
plus DKB AG account fees, currently €9 per month
DEPOSIT MANAGEMENT
If you choose our management package, VICA can handle the deposit on request: including setting up a DKB AG deposit account, tenant communication, confirmation, and final settlement at lease end.
Price: one-time €60 plus VAT
Alternatively, you can also set up your own deposit account. Either way, VICA advises you on the refundable amount after tenant move-out.
Please consult your tax advisor. Management and account fees may be tax-deductible for non-owner-occupied properties.
Please consult your tax advisor. Rental costs may be tax-deductible for non-owner-occupied properties.
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Rental Consulting
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Wherever your property is in Germany!
You’d like to handle the rental and management largely yourself, but lack the necessary know-how and fear making mistakes? Then feel free to get comprehensive advice from me. I’ll explain the important information you should consider.
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Basics of fixed-term and open-ended rentals as well as valid reasons for fixed terms in Germany
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Guidelines for rent determination, rent indices, and rent brake
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Tips for calculating service charge advances
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Key facts on deposits and rent increase options
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Recommendations for lease templates and handover protocols
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Explanations of lease contents and typical agreements
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Tips for selecting tenants: requesting and evaluating documents
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Rental strategies: viewings, exposé, rejections
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Tips for preparing operating cost statements and more
The consulting services are already included in the rental and management offering.
Important note: This is not legal advice. I am a certified Real Estate Specialist (DIA/IHK) and Property Manager (IHK). For binding legal questions, please consult a lawyer, an attorney, or the tenants’ association.
Price: €120 net plus VAT per hour
(Minimum 45 minutes, then billed in 15-minute increments)
Schedule your individual consultation now!
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Contact
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Thank you for your interest in my services.
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Please send me a message to hello@vica.berlin, give me a call or contact me via WhatsApp:
[/vc_column_text][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” css_animation=”” css=”.vc_custom_1774881271052{margin-right: 20px !important;margin-left: 20px !important;border-radius: 25px !important;}”][vc_column_inner width=”1/5″][vc_raw_html css=”.vc_custom_1660142419320{padding-bottom: 15px !important;}”]JTNDaDYlMjBzdHlsZSUzRCUyMnRleHQtYWxpZ24lM0ElMjBsZWZ0JTNCJTIyJTNFJTNDaSUyMGNsYXNzJTNEJTI3ZmElMjBmYS1waG9uZSUyNyUzRSUzQyUyRmklM0UlM0MlMkZpJTNFJTI2bmJzcCUzQiUzQ2ElMjBocmVmJTNEJTIydGVsJTNBJTJCNDkzMDU3NzExMzYzJTIyJTNFJTJCNDklMjAzMCUyMDU3NzExMzYzJTNDJTJGYSUzRSUzQyUyRmg2JTNF[/vc_raw_html][/vc_column_inner][vc_column_inner width=”1/5″ css=”.vc_custom_1654260574470{padding-bottom: 15px !important;}”][vc_raw_html]JTNDaDYlMjBzdHlsZSUzRCUyMnRleHQtYWxpZ24lM0ElMjBsZWZ0JTNCJTIyJTNFJTNDaSUyMGNsYXNzJTNEJTI3ZmElMjBmYS1tb2JpbGUlMjclM0UlM0MlMkZpJTNFJTI2bmJzcCUzQiUzQ2ElMjBocmVmJTNEJTIydGVsJTNBJTJCNDkxNTc5MjQ5NzM4NCUyMiUzRSUyQjQ5JTIwMTU3JTIwOTI0OTczODQlM0MlMkZhJTNFJTNDJTJGaDYlM0U=[/vc_raw_html][/vc_column_inner][vc_column_inner width=”1/5″][vc_raw_html]JTNDaDYlMjBzdHlsZSUzRCUyMnRleHQtYWxpZ24lM0ElMjBsZWZ0JTNCJTIyJTNFJTNDaSUyMGNsYXNzJTNEJTI3ZmElMjBmYS13aGF0c2FwcCUyNyUzRSUzQyUyRmklM0UlMjZuYnNwJTNCJTNDYSUyMGhyZWYlM0QlMjJodHRwcyUzQSUyRiUyRndhLm1lJTJGJTJCNDkxNTc5MjQ5NzM4NCUyMiUzRSUyQjQ5JTIwMTU3JTIwOTI0OTczODQlM0MlMkZhJTNFJTNDJTJGaDYlM0U=[/vc_raw_html][/vc_column_inner][vc_column_inner width=”1/5″][/vc_column_inner][vc_column_inner width=”1/5″][/vc_column_inner][/vc_row_inner][vc_column_text css=””]I’m looking forward to hearing from you. Please share which service you’re interested in, a brief overview of your property, and when you would like my support.
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Our office is available Monday to Thursday from 9:00 AM to 5:00 PM, Friday from 9:00 AM to 3:00 PM, and by appointment.[/vc_column_text][/vc_column][/vc_row][vc_row row_type=”row” use_row_as_full_screen_section=”no” type=”full_width” text_align=”left” background_animation=”none” css_animation=”element_from_left” transition_delay=”300″ el_id=”about” css=”.vc_custom_1774881277804{margin-right: 20px !important;margin-left: 20px !important;border-radius: 25px !important;}”][vc_column][vc_column_text]
About Me
[/vc_column_text][/vc_column][/vc_row][vc_row row_type=”row” use_row_as_full_screen_section=”no” type=”full_width” text_align=”left” background_animation=”none” css_animation=”element_from_right” transition_delay=”600″ css=”.vc_custom_1774881284406{margin-top: 20px !important;margin-right: 20px !important;margin-bottom: 70px !important;margin-left: 20px !important;padding-left: 30px !important;border-radius: 25px !important;}”][vc_column width=”1/2″ css=”.vc_custom_1653775206360{margin-right: 30px !important;}”][vc_column_text css=”.vc_custom_1741534003966{margin-bottom: 10px !important;}”]My aim is to support you in all matters relating to real estate. I’ll help you with a clear head, empathy and expertise. I am a trained businesswoman with 20 years of experience in the real estate and housing sector, a certified real estate expert and property manager with degrees from IHK and the German Real Estate Academy.[/vc_column_text][vc_column_text css=””]Through my work with expats, emigrants, and all those coming to Germany, I understand the unique needs during the relocation and assignment phases. Reliable advice and support make all the difference. Genuine customer service is especially important to me. I know the need for active support and the desire for a person that listens and understands, and offers individual solutions. That person is me![/vc_column_text][vc_column_text css=”.vc_custom_1741534199913{margin-bottom: 10px !important;}”]
With VICA I have created an offer that is specifically tailored to the needs of expats. VICA, in fact, is derived from vicaria, Latin for representative. That’s what I want to be for you: the representative for your interests and partner in all matters concerning your real estate.[/vc_column_text][vc_column_text css=”.vc_custom_1653763469094{margin-bottom: 10px !important;}”]Let me know what I can do for you! I’ll keep track of everything for you, so that everything is as it should be.[/vc_column_text][vc_column_text css=”.vc_custom_1653763476629{margin-bottom: 30px !important;}”]Sincerely, Stefanie Gurow[/vc_column_text][/vc_column][vc_column width=”1/2″][vc_single_image image=”2275″ img_size=”full” alignment=”right” css=”.vc_custom_1774700234463{padding-bottom: 30px !important;}” qode_css_animation=””][/vc_column][/vc_row][vc_row row_type=”row” use_row_as_full_screen_section=”no” type=”full_width” text_align=”left” background_animation=”none” css_animation=”element_from_left” transition_delay=”300″ el_id=”clients” css=”.vc_custom_1774881300181{margin-right: 20px !important;margin-left: 20px !important;border-radius: 25px !important;}”][vc_column][vc_column_text]
Testimonials
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FAQ
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